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If you're tracking transactions manually, including processing payroll and tax calculations, you're wasting precious time on activities that don't generate revenue. Plus, it's nearly impossible to accurately track payments and file required tax returns. That's why small businesses should invest in cloud payroll software that automates most repetitive tasks.

 

In the past, many businesses were hesitant to adopt new software because of the high upfront costs. However, with the introduction of cloud payroll for small businesses, many SMBs can take advantage of cloud software with minimal payments and risk.

 

For example, Snow Technology offers cloud-based payroll software for accountants to help small businesses improve efficiency by minimizing repetitive tasks. Plus, you can be sure your tax calculations are accurate and you're in compliance with government regulations. If you haven't taken a step toward cloud payroll yet, read on to learn what's in it for you.

 

 

A cloud-based payroll system allows small businesses to manage all payroll functions through a remote system. Different stakeholders can access important information and monitor multiple transactions from any location. You can easily track transactions in cloud payroll without going to the office and manage your employees remotely. Some of the reasons why you should opt for cloud payroll for small business are:

 

 

On-premise systems often come with upfront costs for purchasing the software and regular maintenance or upgrades for the systems. Cloud payroll frees you from various complexities and reduces capital costs for the systems. Your company not only saves on upfront costs, but also reduces its expenses. On-premise payroll systems require a significant amount of in-house work for the IT department, from regular updates to troubleshooting system errors. Cloud-based systems require no maintenance. Providers update systems without the support of the internal IT department. Plus, you don't have to buy servers and other hardware equipment required to run on-premise systems.

 

Payroll in the cloud allows businesses to operate quickly and efficiently. Calculating payroll is time-consuming and requires repetitive data entry processes. Cloud-based payroll systems for small businesses can keep up with the fast-paced business world. Anyone can access data from anywhere, and the payroll team can automate most processes and respond to employees faster.

 

 

Managing employee payroll goes beyond just calculating wages. If you don't organize employee data and details in a centralized location, it affects the accuracy of the system. For example, if you enter the wrong effective date, an employee will lose a portion of their pay. Incorrect data entry can also be a compliance nightmare. When you implement cloud payroll software, you can store all of your employee information in one central location, from hiring to salary changes to investment statements. Managers can also manage employee communications and simplify the flow of information.

 

 

With cloud-based payroll software, you can accommodate regulatory changes with minimal effort. When regulatory requirements change, such as modified deductions by the government or additional tax obligations, you can easily incorporate the changes into the payroll system, and your business remains compliant thanks to automated processes.

 

 

Business owners need real-time data to make immediate decisions on business performance issues. Unfortunately, most systems provide complex or duplicate information that may not be helpful for decision making. Cloud payroll software collects massive amounts of data and can provide information on consolidated payroll metrics without the need for separate data houses or intelligent systems to process the data. Small businesses can use the data to monitor overall tax liabilities or payroll expenses with just a few clicks.

 

 

Payroll is tedious, time-consuming and repetitive, not to mention highly likely to contain errors and incorrect calculations. With legislation constantly changing, it's difficult to stay on top of it all. Fortunately, cloud-based payroll for accountants has made payroll more straightforward. Some of the benefits of cloud payroll include:

 

 

The biggest problem with manual calculations is that they are infinitely prone to errors. With the large number of calculations involved in payroll, errors pose a huge risk. Payroll errors negatively impact the business by affecting financial records and incurring penalties for filing incorrect taxes. With cloud payroll, data entry is automated, which reduces the risk of error. Also, the software can perform complex calculations without errors.

 

 

It can be tedious to search through filing cabinets for receipts for various expenses during audits. In addition, files can get lost if they are not carefully cataloged. Securing a paper trail for each transaction saves accountants from an audit nightmare. For this reason, use cloud-based payroll software for accountants to store all records in one central location. The software also keeps a record of changes made to the documents.

 

 

When you handle payroll with cloud-based software, you have access to ongoing support if you encounter a problem. Cloud payroll customer service offers additional support and suggestions to make the process easier.

 

 

While searching for the ideal cloud payroll software Malaysia, you need to consider some features to enjoy the maximum benefits. Review the basic and additional features of the payroll software to ensure that it meets your business needs. Some of the factors to consider are:

 

Automatic payroll generation and checks: If the payroll system can email statements to employees and deposit salaries directly into personal accounts, you'll save time and reduce printing costs.

 

Integration with internal systems: Even if payroll is the only function you're interested in, cloud-based software with integration options offers numerous benefits. You can sync data from internal company systems and manage it from one central location.

 

Employee self-service portal and mobile optimization: It's important to have a self-service portal where employees can access relevant information. The cloud payroll software should allow employees to review requests for leave or time off and monitor their benefits. The software should also be optimized for mobile access.

 

Time and attendance function: A cloud-based system that records the data of employees checking in and out automates various processes. It can convert check-ins into hours worked and process the information directly.

 

Security: before purchasing a cloud payroll software, check the available security features such as automatic backups and data encryption to prevent unauthorized access.